What are Academic Transcripts and How to Obtain Them? | IELTSMaterial.com (2024)

One of the key documents you'll need when enrolling for international higher education programs is an academic transcript. So, here’s a detailed blog now about academic transcripts, their different types, and how to obtain them.

What is an Academic Transcript?

An academic transcript is an official document issued by your school, college, or university. It is also referred to as an academic record or student record. It includes a list of every course you've taken, your grades for each, and other relevant academic information such as:

• Your Name
• Institution Name
• Board/University Affiliation (if applicable)
• Course List
• Grades/Marks for Each Course
• Student ID/Roll Number
• Year of Completion
• Date of Birth
• Total marks

Academic transcripts are known by various names in different regions and institutions, such as:

• Consolidated mark sheet
• Mark list
• Academic certificates
• Report card
• Diploma supplement
• Statement of learning
• Record of achievement
• Academic record
• Cumulative record file (CRF)
• Permanent record
• Transcript of records (ToR)

Note: These terms are often interchangeable, and you don't need to possess all these documents; they are different names for the same thing.

Uses of an Academic Transcript

Academic transcripts are crucial when applying for higher education abroad. They provide a detailed overview of your academic history, which helps admission committees assess your suitability for their programs. However, they’re also used for various purposes including:

• Further Education: Required when applying for postgraduate programs.
• Job Applications: Employers often request academic transcripts to verify qualifications.
• Professional Careers: Important for those pursuing professional certifications.
• Certification Programs: Required to apply for certain certification programs.

You can obtain your transcript certificate from the institution where you completed your studies. However, you can obtain your academic transcripts by following the detailed instructions listed below:

1. Contact Your Institution: Reach out to the registrar's office or the relevant department in your institution.
2. Request Form: Fill out a transcript request form if required. Some institutions might have an online request system, while others may require a physical form.
3. Processing Time: The processing time can take anywhere from a few days to many weeks, so be prepared.
4. Fee Payment: Some institutions may charge a fee for issuing transcripts.
5. Delivery Method: Specify how you want to receive your transcript—electronically, by mail, or for pickup.

Academic Transcript Request Sample

Usually, your school board, university, or college will issue an academic transcript upon course completion. However, if you need to request an academic transcript or an interim one, you can use the following sample as a guide.

(Note: This is just a sample. Please customize it according to your specific requirements.)

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Difference Between Official & Unofficial Transcripts

Confused between official and unofficial transcripts? Here’s a table highlighting the key differences between these two types of transcripts.

Understanding the differences between academic documents is crucial for academic and professional purposes. The table below outlines the difference between degree certificates, diploma certificates, and academic transcripts.

Required Documents with an Academic Transcript

When applying to foreign universities, several documents must be submitted along with the application form. An academic transcript is just one of these necessary documents. The required documents include:

• CV (Curriculum Vitae)
• Passport Copy
• Completed Application Form and Fee
• Financial Documents
• IELTS/TOEFL Scores
• Personal Essay
• Backlog Certificate
• Academic transcript (or mark sheet)
• Entrance test scores (e.g., SAT, ACT, GRE, GMAT)
• Internship certificate (if required)
• Statement of Purpose (SOP)
• Letters of Recommendation (LOR)

Conclusion

An academic transcript is one of the most essential documents for students aspiring to study abroad. It provides a detailed record of their academic achievements, which is important for meeting the eligibility criteria of foreign universities. Make sure to request your academic transcripts well in advance and keep multiple copies for future use.

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